BAKU AZERBAIJAN | 10-11 SEPTEMBER 2024
Terms and Conditions of Attendance and Participation in Chain Reaction
Effective Date: November, 2023
These are the terms and conditions (the “Agreement”) governing your attendance at and participation in Chain Reaction 2024 (the “Conference”), which will take place from September 10 to September 12, 2024 at the venue of the Conference (the “Venue”).
By completing registration for the Conference (“Registration”) you agree to these terms. Here, FARI Solutions LTD. means the organizer of Chain Reaction (“Company” or “we) and you, the registered attendee or participant (“Attendee” or “you”). If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these terms and accepts them. By completing the registration on behalf of another individual as Attendee you:
1. Represent and warrant that:
a. You have the full authority to register the Attendee and to bind the Attendee to the terms hereof;
b. You have made the Attendee aware of these terms and that they have accepted these terms; and
2. You shall indemnify, hold harmless and defend
Company, its affiliates, and their respective officers, directors, employees,
and agents from any claims arising out of a breach of such representation and
warranty.
· Once you have completed registering for the
Conference, you will receive your registration confirmation by email. Please
ensure that you enter your valid email correctly when entering your information
on the registration form.
· You will receive essential information for
registered Attendees electronically at the email address that you provide
during Registration.
· Subject to full payment by you of any applicable
registration fees (“Registration Fees”), your Registration entitles you to
admittance to the Conference. You acknowledge and agree that certain events at
the Conference are subject to capacity restrictions and are available on a
first come, first served basis. Any and all fees, expenses or other costs
associated with your attendance at the Conference (including without limitation
travel and accommodation expenses) shall be borne solely by you, and Company
shall have no liability for such costs.
· No one under the age of 18 will be permitted to
attend the Conference. You hereby represent and warrant that you are at least
18 years of age.
· You will be required to sign in for the
Conference at the Venue (“Sign-In”), where you will receive a badge (“Badge”)
and other registration materials (“Registration Materials”).
· Attendees must provide a government issued photo
ID at Sign-In in order to collect your Badge and Registration Materials. Unless
you are an exhibitor or a member of a group who has arranged for an advance
group pick up of Badges, you must collect your own individual Badge and
allocated Registration Materials.
· For security and safety reasons, you agree that
you will wear your Badge at all times in Conference areas.
· You acknowledge and agree that Company, in its
sole discretion, reserves the right to change any and all aspects of the
Conference, including but not limited to, the Conference name, themes, content,
program, speakers, performers, hosts, moderators, venue, and time.
· It is the sole responsibility of the Attendee to
take care of any government visa requirements. Failure to obtain a visa in
advance of the Conference does not constitute a valid basis for obtaining a
refund.
· During the Conference, attendees, sponsors,
speakers and others may be photographed and videotaped by Company, its sponsors
and vendors in capturing the Conference. By attending the Conference, you
hereby grant:
o Company, its sponsors, vendors, service
providers, agents, licensees and assigns (“Company Entities”) the right to
record, film, photograph, or otherwise capture your likeness and voice at the
Conference in photos, videos, audio recordings or other media (“Recordings”);
and The Company Entities the irrevocable, perpetual, worldwide, royalty-free,
fully-paid up right and license to (i) copy, display, reproduce, edit,
distribute, create derivative works of and otherwise use your comments as
captured by the Recordings; and (ii) reproduce, copy, display, perform,
distribute, broadcast or otherwise use the Recordings and your name in
connection therewith in any media now available or hereafter developed
(including without limitation on Company websites, brochures, association publications,
web- based media such as blogs, websites, e-newsletters) for any purpose,
including, but not limited to, for promotional purposes, in future Chain
Reaction conference programs, without any further approval from you or any
payment to you. This grant to the Company Entities includes, but is not limited
to, the right to edit such Recordings, the right to use the Recordings alone or
together with other information, and the right to allow others to use or
disseminate the Recordings.
· You hereby waive any and all rights that you may
be afforded by any applicable statute, law or regulation in any way relating to
the Recordings, including, but not limited to, any right to inspect or approve
any use of the Recordings, any right of privacy or publicity, any copyright or
moral right, and any right to injunctive or other equitable relief.
· You hereby release and discharge the Company
Entities and their respective employees, directors, officers, agents, and
affiliated companies (the “Releasees“) from and against any
and all claims, actions and liabilities, whether known or unknown, that You may
have by reason of the Releasees’ use of the Recordings or exercise of the
rights granted herein, including without limitation, claims arising from rights
of privacy, defamation, publicity portrayal in a false light, false
endorsement, copyright infringement or unfair competition and/or economic
damage or loss, whether foreseen or unforeseen, or delay of any kind, that You
may now or in the future have.
If you cancel your Registration, Company will not provide any refund,
regardless of the reason for cancelling. However, you may request to transfer
your Registration to another person to take your place, but such substitutions
are not guaranteed and Company may grant and arrange the requested substitution
at its sole discretion and would incur a $75 USD administrative cost.
· Company reserves the right to cancel, in its
sole discretion, Attendee’s Registration upon refund of the Registration Fees
paid to Company; provided, however, that if an Attendee’s Registration is
cancelled due to Attendee having violated any prohibition or requirement set
forth in Section titled “Prohibited Conduct” below, Company may retain all
Registration Fees paid.
· Company reserves the right, in its sole
discretion, to unilaterally abbreviate, cancel and/or reschedule the Conference
due to circumstances beyond Company’s control, including but not limited to
civil disturbance; earthquake; electrical outage; explosion; fire; freight
embargo; strike or labour unrest; flood, hurricane, tornado, or other acts of
God; pandemic, epidemic, or an act of war, terrorism, any government (de facto
or de jure), or any government agency or official (“Force Majeure Event”). If
Company abbreviates, cancels and/or reschedules the Conference due to a Force
Majeure Event, you expressly agree to waive any claim you may have against
Company for damages or compensation, including but not limited to Registration
Fees, housing, airfare, and/or incidental charges.
· Once you have received your Badge on site, it
cannot be changed, substituted, or reissued to a different person.
· If your Badge is lost or misplaced, we will
charge you a $75 USD fee for a replacement Badge.
· By registering for the Conference, you agree to
be engaged with Company and will be added to the Company email distribution
list. You will have the opportunity to amend or terminate your email
subscription by clicking Unsubscribe in an email received from Company and
following the instructions.
· Attendees may be asked to have their Badges
authenticated to enter Conference events. In addition, Attendees may be asked
to have their Badge scanned either at exhibit booths and/or other sponsored
events. You acknowledge and agree that your name, address, phone number and email
address are stored in the bar code on your Badge. When your Badge is scanned by
exhibitors and/or sponsors during the conference, you acknowledge and agree
that you are providing that information to those exhibitors and/or sponsors and
opting-in to receiving communications from that entity. You will be subject to
their communications and privacy policy and must opt-out with them directly.
· You attend the Conference at your own risk and
you hereby release the Releasees, from any and all liability of any actions,
claims or demands that You may have now or in the future, for any loss, injury,
illness, death or property damage (“Loss”) in connection with your attendance
at and participation in the Conference, including, but not limited to, any Loss
resulting from your interaction with staff, any equipment, stairs, food, goods
sold, or virus or infectious disease, whether or not caused by Releasees’
negligence. You expressly agree to assume all risks of injury to you that could
arise as a result of your attendance at and participation in the Conference.
· Company gives no warranties in respect of any
aspect of the Conference or any materials related thereto or offered at the
Conference, including without limitation, the Conference Materials, and, to the
fullest extent possible under the laws governing this Agreement, disclaims all
implied warranties, including but not limited to warranties of fitness for a
particular purpose, accuracy, timeliness, and merchantability. The Conference
is provided on an “as-is” basis. Neither Company nor its affiliates accept any
responsibility or liability for reliance by you or any person on any aspect of
the Conference or any information provided at the Conference.
· Except as required by law, neither Company nor
its affiliates shall be liable for any direct, indirect, special, incidental,
or consequential costs, damages or losses arising directly or indirectly from
the Conference or other aspect related thereto or in connection with this
Agreement.
· Company shall not be liable or in default for
any failure to perform, its obligations hereunder where such failure results
from a Force Majeure Event.
· This Agreement shall be governed by the laws of England
and Wales, without giving effect to any conflict of law or other principles
that provide for the application of the law of another jurisdiction.
· Personal belongings such as briefcases,
backpacks, purses, coats, book bags, laptops, tablets or mobile devices, etc.
should not be left unattended in meeting rooms or public areas. These items are
the responsibility of their owner and Company will not be held responsible for
their safekeeping should they become lost or stolen. Additionally, any
unattended items may be subject to removal by security upon being discovered.
If you lose or find an item, please ask about the lost and found at
registration.
Prohibited Conduct
· You agree not to sell, trade, transfer, or share
your Badge. In the event that Company determines that you have violated the
foregoing policy, Company may cancel your Badge(s), retain any payments made by
you, report you to law enforcement authorities, and ban you from future Company
conferences.
· You acknowledge and agree that Company reserves
the right to remove you from the Conference if Company, in its sole discretion,
determines that your presence or behaviour creates a disruption or hinders the
Conference or the enjoyment of the Conference by other attendees.
· Attendees may not record or broadcast audio or
video of sessions at the Conference unless they have written permission from FARI
Solutions. Attendees are responsible for compliance with all applicable
intellectual property, privacy and publicity laws, rules and regulations.
· Company reserves the right to deny admission to
or eject anyone who engages in or is reputed to engage in unethical or
non-compliant marketing practices.
· As between you and Company, all intellectual
property rights in and to the Conference, the Conference content, and all
materials distributed at or in connection with the Conference (collectively,
“Conference Materials”) are owned by Company, or the Conference sponsors or
speakers presenting at the Conference.